Tutorials for Language Software

Select Word XML and click the Export … button. Choose a location to Save the file to.
Note: FLEX may appear unresponsive once you choose to Save the file. Depending on the length of your text, the number of columns, etc. this may take a few minutes to finish exporting.

1. In the Open file dialog, be sure to select All Files (*.*) (normally this is set to look for .doc, .docx files only).
2. Select the exported Word XML file.

By default, the discourse analysis tool exports the chart with non-breaking spaces. This makes reformatting the chart to different paper sizes very difficult. Line wrapping within cells cannot occur with non-breaking spaces so columns remain very wide.

In this step we replace the non-breaking spaces with normal spaces so that we can reformat the chart.

1. In Word 2003, select Edit … Replace …
2. In Word 2007-2010, select the Home palette and the Replace button.
Or in either Word 2003 or Word 2007-2010, press CTRL-H

1. Type ^s in the Find what: field. ^s is a special Microsoft Word code which is used to represent non-breaking space.
2. Put a space in the Replace with: field.
3. Click Replace All.

Depending on the length of your text, you will probably have hundreds to thousands of replacements reported.

Select File … Print.

1. Select the printer that you want to use (different paper sizes of CanIL printers are listed below). If the printer you need is not listed, please talk to a lab administrator.
2. Click on Properties.

You may want to select a printer that can handle legal (8.5" x 14") or ledger (11" x17") sized paper.
CanIL printers:
- Lab Printer: Brother HL-5250DN supports letter and legal size with the fold out accessory tray.
- Photocopier: Sharp MX-PS supports letter, legal and ledger with colour capability. Requires a lab administrator code for colour printing.

1. Select paper size. (Note: Ledger paper is more expensive).
2. Select orientation.
3. If printing to a color printer, select the Color tab and turn color on. (Note: Color printing is more expensive).
4. Click OK.

DO NOT TO CLICK THE OK button on the next screen. See below.

In the Print dialog click on the Close button.

1. Make margins smaller (0.3 to 0.5 inches) to make maximum use of paper.
2. Select the appropriate orientation (this will very likely be Landscape).

1. Click on the Paper tab.
2. Select the appropriate size of paper (letter, legal or ledger).
3. Click OK.

1. Click anywhere inside the chart.
2. Select Table … Autofit … AutoFit to Contents

The columns should automatically readjust to fit inside the specified width of the page.

Select File … Print Preview. Make sure that the pages look the way you want them to before you hit print (these discourse charts can end up being many pages!).
If everything looks good, then select Print.

See a lab administrator for a printing code if you are printing in color.